Information for Meeting Planners

Preliminaries

Bylaws. It is strongly recommended that prospective meeting planners review the Bylaws of SERMACS so that you will understand the role of the Board in selecting meeting sites and in the organizing process.
Memorandum of Understanding. The Board requires that host sections complete this document in order to ensure that all parties are aware of their rights and obligations under the Bylaws of SERMACS.
Key statistics for recent and current SERMACS meetings.

ACS National maintains a web site with a complete set of instructions for getting started on your meeting. Topics include:

Setting up an organizing committee and establishing communications
Organizing the program (technical sessions, workshops, expositions, special events)
Developing a budget (Our Board recommends modifications to their template)
Pointers on generating funding and developing a marketing plan, and more.

ReACT provides resources for ACS local sections, regional meeting planners, and region boards. See planning documents, bid guidelines, budget templates, and much much more! Click here to link up with ReACT resources. If you are even thinking about maybe hosting a regional meeting, you need to study the ReACT materials thoroughly. These materials were put together by individuals with deep experience in organizing regional meetings.